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Privacy Policy

 

Bells Hill Allotments Privacy Policy

Last Updated: August 2024

1. Introduction

Welcome to Bells Hill Allotments, an allotment association based in High Barnet, UK. We are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and the UK Data Protection Act 2018.

2. Data Controller

Bells Hill Allotment ("we", "us", "our") is the Data Controller for the personal information we process. If you have any questions about this policy or your data, you can contact us at:

Bells Hill Allotment Society
Newlands Place, Barnet, EN5 2SX

3. What Data We Collect

We may collect the following types of personal data from our members, visitors, and individuals who interact with us:

- **Contact Information**: Name, address, telephone number, and email address.
- **Membership Information**: Plot number, payment records, and communication preferences.
- **Correspondence**: Any communication you have with us, including emails, letters, and telephone calls.
- **Website Usage Data**: Information about how you use our website, including IP addresses and cookies.

4. How We Use Your Data

We use your personal data for the following purposes:

- **Membership Management**: To manage your membership, process payments, and communicate with you regarding your allotment.
- **Legal Compliance**: To comply with legal obligations, such as record-keeping for tax purposes.
- **Communications**: To send you newsletters, updates, and information about events, provided you have opted in to receive these.
- **Website Improvements**: To monitor website usage and improve our online services.

5. Legal Basis for Processing

We process your personal data on the following legal bases:

- **Consent**: Where you have given clear consent for us to process your personal data for a specific purpose.
- **Contractual Necessity**: Where processing is necessary for the performance of a contract with you (e.g., your membership agreement).
- **Legal Obligation**: Where we need to comply with a legal obligation.
- **Legitimate Interests**: Where it is necessary for our legitimate interests and does not override your rights.

6. Data Sharing and Disclosure

We do not sell or rent your personal data to third parties. We may share your information with third parties only in the following circumstances:

- **Service Providers**: We may share your data with trusted third parties who provide services on our behalf, such as payment processors or IT support. These providers are bound by confidentiality agreements and are not permitted to use your data for other purposes.
- **Legal Requirements**: We may disclose your information if required by law or in response to valid requests by public authorities (e.g., law enforcement).

7. Data Retention

We will retain your personal data only for as long as necessary to fulfill the purposes for which we collected it, including for legal, accounting, or reporting requirements. Specific retention periods include:

- **Membership Information**: Retained for the duration of your membership and for up to six years after your membership ends, to comply with legal obligations.
- **Contact Information**: Retained as long as you are subscribed to receive communications from us.
- **Website Usage Data**: Retained for up to two years for analytical purposes.

8. Your Rights

Under GDPR and UK data protection laws, you have the following rights regarding your personal data:

- **Right to Access**: You can request a copy of the personal data we hold about you.
- **Right to Rectification**: You can ask us to correct any inaccuracies in your personal data.
- **Right to Erasure**: You can request that we delete your personal data under certain circumstances.
- **Right to Restrict Processing**: You can ask us to limit the processing of your personal data in certain situations.
- **Right to Data Portability**: You can request that we provide your personal data in a structured, commonly used format.
- **Right to Object**: You can object to the processing of your data where we are relying on legitimate interests as the legal basis.

To exercise any of these rights, please contact us using the details provided in Section 2.

9. Data Security

We take the security of your personal data seriously and have implemented appropriate technical and organizational measures to protect it against unauthorized access, alteration, disclosure, or destruction.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting a notice on our website or by contacting you directly.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

**Bells Hill Allotment Society**  
Newlands Place, Barnet, EN5 2SX
bellshillallotment@outlokk.com
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This Privacy Policy is designed to ensure that your personal data is handled in a lawful, transparent, and secure manner, in line with the GDPR and UK data protection laws. Your trust is important to us, and we are committed to protecting your privacy.
 

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